Volunteer Program
2013 Volunteer Work Programme Outline
One of the cornerstones of OYS is that we are a self-help club. By definition that means the members volunteer their time and energy to complete many of the maintenance, administration and operations tasks required to keep the club operating in an effective manner. These include assisting during launch and haul-out, the general maintenance of the clubhouse, grounds and docks, organizing and supporting the various social functions and assisting in the operations of the club including the sailing school, the regatta, the Executive Committee and various administrative tasks. Many of the volunteer opportunities do not require physical labour and can be completed from home so, hopefully, every member will have the opportunity to complete their volunteer hours annually.
See the Current volunteer opportunities.
Rules
- All Full, Full Outer Harbour and Intermediate memberships are required to contribute eight (8) volunteer hours per year. The eight (8) hours per year requirement can be shared by both parties in a Full, Full Outer Harbour or Intermediate Membership.
- If a Full, Full Outer Harbour or Intermediate Membership is one person, that person has an eight (8) hour per year requirement.
- All members who have wet OYS moorings and/or winter store their boats in the OYS yard must contribute one work shift at Haul-out and Launch (each). Any hours/shifts in excess of this amount will be contributed to their volunteer hours. (NOTE: Launch does not have sufficient job requirements to cover the total wet mooring members. There are numerous opportunities at the end of day or the next day requiring help in yard clean-up, weeding, ladder removal, hazardous waste removal, etc.)
- All dry sail members can apply any Launch/Haulout hours worked to their 8 hour volunteer requirement.
- All members who have wet moorings at OYS must contribute one four (4) hour shift to the Officer of the Day (OOD) programme. If their shift is in excess of the four (4) hour minimum, the hours in excess of this amount will be attributed to their volunteer hours. (e.g. anyone who serves as OOD for an eight (8) hour shift on Saturday would be credited with 4 volunteer hours)
- If a member serves more than one shift of OOD those extra hours may be applied to required volunteer hours of that member or membership.
- Administration members of Launch or Haulout may have extra hours above a one shift time period of Launch or Haulout applied to their required volunteer hours.
- All other types of Memberships including Associate, Life, Honourary, Crew, Absent, Junior, Racing and Dinghy are not required to do volunteer work but are encouraged to join in and assist where possible.
Sign-up
- Each Executive Committee member and Committee Chair (e.g. Regatta Chair) will identify and make available appropriate volunteer opportunities to the membership.
- The volunteer opportunities will be posted at the club on the Volunteer Board located inside the entrance to the Main Hall. Since volunteer opportunities will become available continuously throughout the year, members are encouraged to check the Volunteer posting board on a regular basis.
- Each Executive Committee member will post a Volunteer Job listing the opportunity, the hours assigned to it and any skills/tools required for the assignment. Members with the appropriate skills and experience for the various opportunities are encouraged to sign up as soon as possible to allow the Executive in charge of the area the chance to plan the required work.
- Each member who completes volunteer hours should complete an “Oakville Yacht Squadron Volunteer Program – Member Work Hour Submission Form” and put it in the club mail box. The appropriate Directors will authorize the form and submit it for inclusion in the Volunteer Hours programme. Members should retain their copy of the form for their own records. Submission Forms are available at the Volunteer Board or from Club Directors.
- An OYS job list will be provided in the Volunteer Program area of this website and a regular ‘From the Docks’ will be sent out to act as a guide to members seeking volunteer OYS work. There are certain volunteer opportunities which come up with little or no advance warning. In those situations, the Directors will use e-mail messages, web postings or ‘From the Docks’ postings to make members aware of these urgent volunteer opportunities.
- All members are encouraged to check the available opportunities on a regular basis and to check with the administration to insure their volunteer hours have been properly assigned and accounted for.
See the Current volunteer opportunities.
